Facilities Coordinator

Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

Job Type: Full Time

Location: ON Toronto – CN030

JOB SUMMARY

Reporting to the Director, Facilities and Administration, the Facilities coordinator will spend of their time responsible to assist in the day to day and project facility work that ensures our corporate facilities are managed in accordance with the approved business plans and supporting operating/capital budget. The coordinator will communicate business issues, needs and changes and suggests solutions to issues as appropriate.

KEY DUTIES & RESPONSIBILITIES

Will work closely with Director, Facilities and Administration and Manager, Facilities to ensure effective and efficient co-ordination and execution of facility projects and / or specialized tasks /projects within the facilities organization.

Responsible for assisting in resolving building/facilities issues including routine maintenance issues.

Assists with ensuring that building standards and efficiencies are maintained and recommend further efficiencies.

Responsible for assisting in co-coordinating and overseeing office moves and changes as required.

Assists in preparing capital expenditure requests (CER’s) in accordance with company policies, procedures, and guidelines.

Maintains good working relationship with all vendors and service providers.

Will interact closely with administration, IT and service vendors.

Assists with invoice processing as well as month – end and year – end accrual processes and follows up with A/P as needed.

Assists with other facility and lease administration tasks and projects as requested.

May be required to work evenings, weekends and/or statutory holidays.

KNOWLEDGE & SKILLS

Outstanding interpersonal and communication skills (oral, telephone and written).

Ability to communicate effectively both internally and externally with all levels of management.

Self-motivated, professional and flexible.

Strong attention to detail.

Ability to apply common sense and initiative in ensuring facilities are looking its best and functioning safe and effectively at all times.

Ability to make effective decisions and recommendations.

Ability to work independently and as a member of a team.

Ability to build internal partnerships.

Superior presentation skills.

Solid understanding of GAAP and lease accounting.

Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)

Post Secondary Education Degree or Diploma in Business Administration or Commerce.

A minimum of 5 years commercial restate or facility management experience.

Competent Autocad skills

COMPETENCIES

Leading and Developing

Customer First Focus

Accountability

Agility

Inclusion and Collaboration

Business Acumen and Straight Talk

Livingston is proud to be an equal opportunity workplace.

For Canada: Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.